Admin Assistant

About the role:

We are looking for a detail-oriented Admin Assistant to undertake a variety of day-to-day functional tasks for the team and provide additional support as needed. You will be an integral part of ensuring that our leadership has all the tools to be successful in their day and things run smoothly across the board.

Our ideal candidate is a highly organized and competent professional with impeccable communication skills (written and verbal). You will be comfortable multi-tasking in a fast-paced environment and able to carry out administrative duties with accuracy and speed.

Responsibilities:

• Coordinate flight, transportation, and hotel accommodations

• Ensure confirmation/Itinerary numbers and phone number/customer service numbers are added

• Calendar management

• Work cross-functionally to schedule executive meetings

• Maintain strong professionalism and written communications for all emails going out to clients/executives/external personnel on behalf of the company

• Oversee executive expense reports and reimbursements, ensuring all receipts are collected in a timely manner and submitted immediately

• Issue invoices

Qualifications:

• 1-3 years of experience

• Excellent written and verbal communication skills with superb professionalism

• Strong interpersonal skills and ability to be client/customer-facing

• An extremely detail-oriented and organized individual that ensure executives are armed with all necessary information at all times

• Ability to work quickly and efficiently whenever last-minute changes to meetings/schedules occur

• Associate’s/Bachelor’s degree

Perks and benefits:

• Learning and development programs

• Individual, professional coaching for all full-time employees

• Flexible time off - rest and recharge when you need it!

• Comprehensive and competitive health, vision, dental, life insurance

• Simple 401(k)

To apply please email your resume to support@davincigm.com